Quotes, invoices, expenses and receipts — all in one simple place for sole traders.
Built for UK sole traders and tradespeople.
Less admin. Clearer records. More control.
Your records at a glance
Was the pack of gloves for work?
All sorted ✓
Photograph it in the van. ClaimMate reads the merchant, date, total and each line item.
When something is unclear, ClaimMate asks instead of guessing. Tap an answer and it's sorted.
A clean expense list, the receipt files and a short list of anything that still needs a look.
Money coming in and money going out, in one app you can run a one-person trade from.
Build a quote with your own line items, turn an accepted one into an invoice in a tap, and send it by WhatsApp, email or PDF with your logo and details on it.
Mark invoices paid with the date, method and reference, see what's still owed and what's overdue, and attach the payment screenshot as proof.
Photograph a receipt and ClaimMate pulls out the shop, date, total and each line, flags blurry photos and spots the same receipt added twice.
Anything unclear waits in one short list with a simple question and a tap to answer, so nothing gets guessed at behind your back.
A rough idea of what you're saving in tax as you go, so the bill in January isn't a surprise. A guide, not tax advice.
Ask what you can claim and get a plain-English answer backed by published UK guidance, with the source named.
One download with your costs and your income side by side, the receipt files and a note of anything still worth a look. The income sheet spells out whether each invoice was cancelled, why, and the exact time it happened.
Cancel a quote or invoice with a reason, put it back with Restore, and see every status change in date order. Cancelled PDFs print with a CANCELLED watermark, the reason and the date.
Send a secure read-only link instead of emailing spreadsheets around. You can revoke it whenever you like.
Your receipts and paperwork are stored privately and only you can open them. Export or delete your data whenever you want.
Mistakes happen: a job falls through, the same invoice goes out twice, a quote is withdrawn. Here's what ClaimMate does about it, on quotes and invoices alike.
INV-0042 · Kitchen rewire
J. Whitfield · £1,240.00
This invoice has been cancelled.
Reason: Job cancelled after payment · Cancelled on 12 May 2026
Based on HMRC guidance on keeping records — the cancelled copy stays, it isn't deleted.
History
Draft → Sent
3 May, 09:12
Sent → Paid
9 May, 16:40 · Bank transfer · REF123
Paid → Cancelled
12 May, 11:05 · Job cancelled after payment
Cancelled → Draft
12 May, 11:26 · Restored
Invoice INV-0042
Whitfield Electrical · 12 May 2026
This invoice has been cancelled and is not payable. Reason: Job cancelled after payment. Cancelled on 12 May 2026.
| invoice_number | status | voided_or_cancelled | void_reason | void_timestamp |
|---|---|---|---|---|
| INV-0042 | draft | No | — | — |
| INV-0043 | void | Yes | Customer no longer needed | 12/05/2026 19:45 |
Restored invoices go back to being counted as live; still-cancelled ones stay out of your income totals but remain in the record.
ClaimMate is a money admin assistant, not an accountant. It suggests, explains and asks — you always decide. It's here to make life easier for you, and for your accountant.